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About Penfern
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Discover the Efficient Business Records Management Solutions

Document Scanning

Records Management Software

Document Scanning

We can show you how to digitise and electronically store your documents, creating a more effective system than keeping paper copies. By moving to digital files, your documents become easier to store, search, and retrieve, while helping streamline your workflow and reduce clutter. We guide you through practical processes and best practices so you can enjoy all the benefits of digital document management without the hassle

Secure Storage

Records Management Software

Document Scanning

If you prefer to keep your documents in a non-digital format, we can show you how to do that, but storing them electronically is usually more efficient and cost-effective, helping you save time and resources in the long run

Records Management Software

Records Management Software

Records Management Software

We can assist you in choosing records management software from trusted providers to manage both your digital and physical records. The right tools make it easy to track document history, set retention schedules, and automate workflows for more efficient records management.

Shredding Services

Records Management Software

While we don’t offer shredding services ourselves, we can connect you with trusted organisations that provide secure on-site and off-site shredding. These partners ensure your confidential documents are destroyed beyond recovery, comply with industry regulations, and provide a certificate of destruction for your records.

Consulting Services

Our consulting services help you evaluate and optimize your records management processes, ensuring compliance with industry standards and regulations. We provide customized solutions tailored to your business needs, and offer training and support for your staff.

Data Backup and Recovery

We can assist you in setting up reliable data backup and recovery solutions to protect your business records from loss or damage. By guiding you to trusted providers, we help you implement cloud backup, off-site storage, and disaster recovery planning so your data remains secure and always available

Discover the Services Penfern Provides:

Project Mobilisation & Set Up

  • Structured document control from project commencement
  • Setup of document registers and numbering conventions
  • EDMS configuration aligned to project requirements
  • Defined approval workflows and responsibilities
  • Handover-ready documentation frameworks
  • We ensure your project starts organised - not reactive.

Document Control

  • Organising project documents for clarity and easy retrieval
  • Version control and revision tracking
  • Standardised templates and document numbering
  • Project close-out documentation support
  • Transmittals and controlled registers

Information & Records Management

  • Setting up structured filing systems (digital and physical)
  • Retention schedules and lifecycle management
  • Secure access permissions for teams
  • Audit-ready records and compliance support
  • Guidance on best practices for information governance

Weekly Document Control Mentoring

EDMS Support

(Electronic Document Management Systems)


  • EDMS system selection advice tailored for SMEs (Small to Medium Enterprises)
  • Folder and metadata structure design
  • User permissions and access control setup
  • Integration with existing workflows
  • Practical training for staff to ensure adoption

Workflow Optimisation

  • Streamlining document approval processes
  • Reducing duplication and errors in project documentation
  • Improving collaboration between office and site teams
  • Implementing efficient handover and review processes
  • Custom solutions to suit project size and budget

Document Control Procedures

Consultancy & Support

  • One-off project support or ongoing advisory services
  • Practical advice on compliance with industry standards
  • Scalable solutions tailored to your business needs
  • Cost-effective guidance without enterprise-level overheads
  • On-site or remote support for your team

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